I'm a manager, I don't need training. Right?

Training for anyone who is new to managing a team is critical. It can be difficult to transition from exclusively being an individual contributor to driving team performance. This often requires very different skills, which perhaps they may not even know what is required of them.

There is a real need in many organizations to help new managers learn to manage their expectations of time management, so that they continue to contribute as individuals, but also are able to lead their teams successfully.

But your managers have been managing for a while now, they don't need training right? More than likely, they do need it.

Talk Tough to a Poor Performer

Delivering negative feedback is one of the toughest jobs managers face. So they avoid the issue, hoping that performance problems will evaporate on their own. They won't. Here are some tips that will make delivering feedback a bit easier:

• Stay away from ancient history - Some managers allow a subordinate to mess up a few times without saying anything. Then, they explode with a list of offenses a mile long. It's better to address each incident as it happens or let it go. Read "Good Boss Bad Boss" by Robert Sutton
  
• Be clear, but not combative - Don't dance around the problem. When you discipline a subordinate, both of you should walk away with a clear understanding of the issue and an action plan for a solution.
  
• Don't act overly optimistic - or the employee will come away with the feeling that everything is ok. You need to convey the seriousness of the feedback you're delivering and the ramifications if the person doesn't improve.

Adapted from "Delivering Bad News with Grace and Effectiveness" Emory Mulling - Atlanta Business Chronicle

Every great athlete has a coach, so should every top business performer. Coaching can help get you to a higher level of performance or it can help you achieve your goal in a more timely fashion. Contact Innovative Leadership for Business Coaching for CEO's, Management, and Teams. More info

How To Track Performance for Growth

Every goal – organizational or personal – needs a deadline or target date. Without a deadline, there is no pressure to perform at top capacity. Deadlines provide a motivational “push.” Once people discover what they can do, that new level of productivity becomes a constant challenge for achievement giving your business a much needed edge.

A good tracking system is one of the most useful tools for helping individuals meet goals and grow. Progress can be demonstrated only by comparing the past and the present and tracking is the best method of evaluating both the quantity and the quality of performance for individuals, for a department or work group, or for the overall organization.

How to choose a tracking system that meets your needs:
• Appropriate measurement. Make sure the tracking tool measures each important aspect of the activity. If your goal is to reduce the number of days between the receipt and shipping of orders, you won’t be happy to discover that the time interval was cut from three days to one if you also learn that the error rate rose from one percent to eight percent. In this case, a tracking plan should include both speed and accuracy.

• Easy to use. The measurement tool should not add significantly to the workload. If every worker must spend an hour a day just filling in the report, you lose a good deal of valuable time that could have been used in more productive efforts.

• Easy to interpret. Tracking tools should present the facts visibly in a form that quickly reveals the pertinent facts. Charts, graphs, and summary reports with side-by-side comparisons to the last reporting period are easy to read and interpret. What you learn from the reports helps you decide what to do next. Make sure tracking information is used to advance the goals program.

Are you liable for harassment that takes place in your business?

Litigation cases in the area of Workplace Harassment are continuing to increase. How do you define harassment in the workplace? It’s not as simple as it used to be. It is now defined as any type of unwelcome action toward an employee that leads to difficulty in performing assigned tasks or causes the employee to feel he or she is working in a hostile environment.

There are three phases to an employee filing an litigation case. First, there is unwelcome and offensive conduct. The harassment may be based on such factors as race, gender, culture, age, sexual orientation, or religious preference. Bullying and retaliation are also forms of workplace harassment.Second, the employee must voice his or her objection to the behavior, allowing the offending individual or individuals to correct their workplace behavior. Last, the conduct must be of a nature that makes an impact on the ability of the employee to carry out his or her duties in an efficient and responsible manner. Some forms of workplace harassment are more common than others. Unwanted sexual advances by peers or supervisors is the most oft cited form of workplace harassment but other forms are also on the rise.

Where does this leave you as an employer or manager? Are you liable for harassment that takes place in your business?

How to Find Leaders in the Workplace

In a department or work group of any size, smaller groups begin to form along the lines of common needs and desires. You can often observe these groups during breaks or lunch time. Workers enjoy being together because of similar interests, problems, work, or other factors. This is where your informal leader emerges. When you recognize these informal leaders, you can use their power and influence to enhance the results and productivity of the group. You can antagonize informal leaders and their followers and see productivity sabotaged, or you can harness the power of informal groups to increase productivity.

Although informal leaders are not designated by the organization, they frequently wield extensive power and influence because of their ability to help other team members satisfy needs and reach goals. They are automatically sought out for advice and help when a colleague experiences a problem. They often are outstanding team members with common sense, loyalty, and can contribute a great deal to your company’s success when you delegate to them and help them develop their abilities even further.

How To Understand Behaviors at Work

Understanding the reasoning behind certain actions – why people act as they do – can help you deal effectively with people when they seem completely irrational to you. All behavior is designed to satisfy some need, and even unproductive behavior in the workplace usually arises from some unmet, internal personal need.

The satisfaction of psychological needs is just as important as physical needs but frequently more difficult. People usually first try to satisfy needs by direct action. They work hard to appear successful, exercise to look stronger and more confident, or read books to increase knowledge. For most, the direct approach works. Some individuals, however, grew up with or have life experiences that expand many unsatisfied needs that they now feel generally inferior, guilty, or unworthy. A direct approach is usually only temporary and insufficient. As a result, people with low self-esteem build defenses.

As a manager, CEO, or supervisor learning to recognize defenses will help you refer people for help to find alternative ways to satisfy their needs. As you direct employees to resources for addressing their problems, you not only help them improve their quality of life, but you also prevent defensive behavior in the workplace.

Some of the most common defenses are easy to recognize. Recognizing these defensive behaviors helps you know how to best respond:

Aggression - An aggressive person strikes out in an attempt – often subconscious – to destroy the source of frustration. Aggression is a sign of inner fear – not bravery. Because in our society an actual physical release of hostility is generally unacceptable behavior, people may resort instead to gossip, slander, or ridicule as a means of venting hostility in a more socially acceptable fashion. Regard any new surge in aggressive behavior or attitudes as a warning of underlying problems. Use the “tell me about it” method; confront the behavior or negative attitudes.

Daydreaming - In spite of adequate training and above average ability, some people persist in escaping from the drab world of reality into a dream world where life is a bed of roses. Team members who persistently daydream rather than work are exhibiting behavior more characteristic of adolescence than of adulthood. You can often cure daydreaming by helping individuals learn to set short-term goals and gradually establish a pattern of success.

Repression - This protects the self-image by rejecting thoughts that are unpleasant or would cause guilt or shame. Some repression may be positive, but an overdose results in intense fears and debilitating feelings of inferiority. Some repressed experiences produce feelings of guilt expressed through self-criticism – or even an apparent desire to provoke punishment. Help team members exhibiting excess guilt, inferiority, or negativism to begin believing in themselves more. Give praise for specific successes whenever possible.

Rationalization – This is someone who explains failure by making excuses. Why is production down? The raw materials were bad. Why they were not promoted? It was strictly favoritism! Rationalization is an attempt to boost the self-image by “lying to oneself.” People who rationalize must learn to admit their faults and overcome them. A good system of feedback – both positive and corrective – helps to establish a climate in which team members feel secure enough to acknowledge weaknesses and to develop a plan for growth.

Compartmentalization – This is a way of controlling anxiety and guilt feelings by separating contradictory ideas in the conscious mind. Employees who firmly believe it is wrong to steal might use compartmentalization to justify carrying off company property to make up for salaries they believe are too low. Reasoning with people who compartmentalize is a waste of time and energy. But appealing to their emotions will bolster their egos and more likely nurture a commitment to desired behavior.

Understanding and identifying these behaviors will help you become sensitive to defensiveness and turn it into cooperation in the workplace.

Remember, the best predictor of future performance is present in the ways and means that they addressed a similar situation in their work environment in the past. Understanding your own behavior and the behavioral style of your employees will allow you to not only recognize some of these defensive actions earlier, but maybe just prevent the incident before it even occurs.

For more information on our courses and workshops that allow you to use behavioral styles to your advantage as a manager or employee, please call us at 609.390.2830.

Innovative Leadership of the Delaware Valley, LLC offers the Everything DiSC® Management Workshop designed to help managers realize the impact of their personal behavioral style on the people you work with. This Workshop teaches participants about their behavioral strengths and challenges as managers and how to adapt to meet the needs of the people they manage – making everyone more productive and effective.

Also, Check out our Making of an Effective Manager Course!

Seven Questions that Demonstrate Engagement

After reading the “The Why of Work: How Great Leaders Build Abundant Organizations that Win, Susan R. Meisinger, former CEO of the Society for Human Resource Management, comments in an article that the difficulty that organizations face when trying to engage people who are all motivated by different things, is to shift your view of engagement from not simply “being present” but look at engagement as “being emotionally and socially present”. She feels if HR wants to help their leadership team and employees find greater meaning in their roles within the company, they need to do more than ensure that everyone has a best friend at work or has been coached about their future career with the last 60 days.

I agree with Susan that HR professionals who are charged with elevating employee engagement need to read this book to better understanding of the why’s of the seven questions. The book will offer them new insights into ways to increase their own engagement – or to increase the abundance in their lives – and increasing the value they bring to their own organization. As Susan states, it’s engagement with a different view.

So when are you going out on into the workplace to ask these questions?

1. Who am I?

2. Where am I going?

3. Whom do I travel with?

4. How do I build a positive work environment?

5. What challenges interest me?

6. How do I change, learn and grow?

7. What delights me?

It’s time to learn if we do have an engaged workforce or not…..Get moving.

The questions listed above were presented in a recent book by Dave and Cindy Ulrich, The why of Work: How Great Leaders Build Abundant Organizations that Win; their book focuses on how leaders engage their workforce but also their customers, vendors, community and investors.